Run your society by the book.

01 · Compliance engine

A calendar that knows the Act

Every statutory obligation for a Maharashtra housing society is encoded as a dated rule with an owner, a deadline, and an evidence trail. The dashboard opens on a plain-language verdict: what is due, what is overdue, and what to do next.

• Statutory audit deadline tracked from financial year end
• AGM deadline with 14-day clear-notice validation
• Form O rectification window after the audit report
• Annual return, minutes drafting, and circulation windows
• Compliance score with findings ranked by severity
• Registrar extension orders shift deadlines without code changes

Nothing waits for a complaint to become visible.

Audit S.81 / Rule 69 · AGM S.75 · Form O S.82 / Rule 73

02 · Meetings

AGM from notice to filed proceedings

One workspace walks the whole general-body chain. Publish the notice, confirm quorum on the day, record resolutions, turn the hall recording into draft minutes, and file the pack with the Registrar — without losing the link between any two steps.

• Audit gate: AGM notice blocked until the year's audit is graded
• Notice builder with agenda items, clear-day check, and member email
• Quorum meter: needed, present, and register size with adjournment guidance
• Resolutions with type, voting method, and recorded outcome
• Upload hall audio — we transcribe and draft the minutes for review
• Draft → circulated → final minutes states with member feedback window
• File AGM and special-meeting proceedings with the Registrar

The walkthrough plays on its own — notice, quorum, resolutions, audio, draft, filing.

Quorum and adjournment per S.75 and Bye-law 94/126

03 · Live meeting

Run the meeting from the hall

On the day, the console does the clerical work. Mark members as they arrive, watch quorum build against the requirement, start the clock, and record the hall so the minutes write themselves afterwards.

• Attendance roster with self and proxy capacity
• Quorum meter against the register with live count
• 30-minute adjournment countdown when you are short
• Meeting elapsed clock, timestamped against every action
• Hall audio recording straight from the browser
• Unsaved attendance survives a refresh

One screen for the whole sitting.

Quorum 2/3 capped at 20 · adjourned meeting 7–30 days later

04 · Minutes review

Hear it, read it, then sign it off

The recording becomes a transcript and a structured draft. Play any line to jump the audio, check what was actually said, edit freely, then circulate to members for their feedback window.

• Hall audio player with waveform and timestamps
• Transcript segments that follow playback
• Draft minutes structured by agenda item
• Dissent and objection hints surfaced against the audio
• Edit anything before approval — the society owns the record
• Approve to circulate for the 15-day member feedback window

We do the first pass. You keep the authority.

Draft within 3 months · circulate for 15 days of member comment

05 · Audit & Form O

Upload the report. File the rectification.

Your panel auditor emails a PDF and never needs an account. Upload it once: we read the grade, report date, and objections so you can check them in a single screen, then draft and file Form O against each objection.

• Audit report upload with auditor and financial-year linkage
• Grade, report date, and objections extracted for your review
• Explicit check step — the society owns what gets submitted
• Form O draft built from the extracted objections
• Rectification deadline tracked from the report date
• Consecutive-year auditor limits flagged before appointment

We do the first pass. You have the final say.

Classification Rule 69(9) · rectification S.82 / Rule 73

06 · Documents & registers

The vault the Registrar expects

Tier-A statutory documents, financial statements, and versioned member registers live in one categorised vault, so scrutiny is a lookup rather than an archaeology project.

• Certificate of registration, bye-laws, and signatory resolutions
• Balance sheets, audit reports, and Form O submissions
• I-register and J-register as versioned snapshots
• Category filters with upload, download, and access rules
• Registrar-visible documents clearly separated from internal files

Find the right file in seconds, not folders.

Member register Rule 32 · list of members Rule 33

07 · Membership changes

Transfers with every fee in the right bucket

A flat sale touches the committee, the registers, the share certificate, and two different revenue streams. The workflow keeps them in order and keeps society money separate from government fees.

• Intention notice, application, and transferee membership form
• Committee resolution recorded against the transfer
• Society revenue: transfer premium, transfer fee, entrance fee
• Government e-service fee raised alongside, never merged
• I and J register update triggered by the member change
• Share certificate endorsement or re-issue on completion

Membership change without losing the paper trail.

Transfer intention Rule 24(1)(b) · premium cap under S.79A

08 · Billing

Maintenance dues members can actually pay

Bill the whole society for a period in one action, then manage the exceptions. Re-running a month updates the charge without ever wiping money already collected.

• Period navigator with billed, collected, and outstanding totals
• Bill run for every member with amount and due date
• Idempotent re-runs preserve recorded payments
• Per-member edit: adjust, mark paid, waive balance, or add a one-off
• Status per member: paid, part-paid, overdue, or due
• Members pay online; settlement is webhook-authoritative

Clear ledgers. Fewer disputes.

09 · Complaints

Respond before the clock runs out

Member grievances arrive as threaded cases with a response clock. Reply from the society side, keep the history attached, and escalate through the proper channel when the matter is not yours to resolve.

• Case references with filing member and unit
• Threaded messages between member and society
• Response SLA clock with overdue warnings
• Society reply templates for common categories
• Escalation to the Registrar with full case history
• Court-bound disputes recorded and handed off, not adjudicated

Member concerns become a managed case file.

Internal grievance Bye-laws 172–174 · escalation S.83 / Chapter 154B

10 · Share certificates

Society-issued. Platform-verified.

The society remains the lawful issuer — committee-authorised and sealed. Sahakar Samiti adds a cryptographic signature and a QR so a buyer or sub-registrar can confirm entitlement without calling the secretary.

• Member requests; society staff verify allotment, folio, and dues
• Committee-authorised issuance with recorded signatories
• Platform signing with a public QR verification link
• Re-issue path for lost or soiled certificates
• Revocation on transfer or expulsion
• Optional government-authenticated copy with a validity window

Proof of ownership that travels.

Issuance and signatories per Bye-laws 9 and 10

11 · Formation

Register a new society, step by step

New societies start before there is a society. The formation wizard collects what the Registrar actually needs and tracks the application through scrutiny to certificate.

• Name reservation with alternates
• Bank account, share capital, and balance certificate
• Promoter list, affidavits, and chief-promoter guarantee
• Registration fee challan and Form A submission
• Register B entry, scrutiny, and deficiency returns
• Registration certificate and first general meeting window

From promoter group to registered society.

Registration under S.9(1) · deemed registration after two months

12 · Committee & tasks

Who owns which obligation

Compliance is a team sport. Assign statutory work to committee members, track it on a board, and keep a timestamped record of who did what.

• Role-based access for secretary, chairman, and treasurer
• Task assignment against statutory obligations
• Board view of open, in-progress, and completed work
• Complete audit trail across every portal action

Accountability you can show the Registrar.